Fleet managers in Italy do not have a memory problem: they have a different-rules problem. Each deadline is calculated its own way, and two are calculated in a counter-intuitive way. Here are all the ones that matter, with the rule for each.
1. Roadworthiness inspection (revisione)
Every 2 years, the first within 4 years of first registration (every year for trucks over 3.5 t and some other categories).
The new deadline is counted from the date the inspection was carried out. Doing it late pushes all later ones forward too.
If missed: a fine of €173 to €694 and the vehicle suspended from use, with no licence points deducted. Covered in detail in the guide on the overdue inspection.
2. Motor insurance (RC auto)
Every 12 months, and here is the first common mistake.
The twelve months are counted from the previous expiry, not from the payment date. If the policy expired on 10 March and you renew it on 25 March, the next expiry is still 10 March the following year: paying late does not move the anniversary, it only moves the period in which you were uninsured.
Remember that the old fifteen-day grace period after expiry was abolished years ago: cover ends when it ends, and the next day the vehicle is uninsured.
If missed: a fine of €866 to €3,464 and the vehicle impounded with a view to confiscation (art. 193 of the Highway Code). The most expensive of the six.
3. Car tax (bollo)
Every 12 months, with the same rule as insurance — counted from the previous expiry — plus a twist on the day.
The bollo expires at the end of the month. When months are added, the day is reduced to the last one of the target month: a deadline on 31 March moved by one month becomes 30 April, not 31.
If missed: a penalty of 30% of the amount due plus statutory interest. Voluntary correction (ravvedimento operoso) reduces the penalty in proportion to the delay, if you pay before an assessment arrives. Full explanation in how Italian car tax is calculated.
4. Servicing (tagliando)
By kilometres or by time, whichever comes first. The interval is set by the manufacturer: typically 15,000–30,000 km or 12 months.
It is the only one of the six that does not trigger a fine, which is why it gets postponed. The cost comes later and higher: the warranty lapses and the engine wears. On a vehicle doing 40,000 km a year, the kilometre deadline arrives twice before the time one. More in how often to service a company car.
5. Tyres
Mandatory seasonal change within the window set by local ordinances (usually 15 November to 15 April, with a month’s margin at either end for the actual change). Plus the technical limit: minimum tread depth 1.6 mm.
Here is the second calculation mistake, and it is about kilometres, not dates. Kilometres must be counted per set of tyres, not per vehicle. For a vehicle that swaps summer and winter tyres twice a year, counting “kilometres since the last change” on the vehicle resets the count at every swap: after three years you do not know how far each set has gone, and you replace tyres that are still good or keep tyres that are worn out.
6. End of rental or lease
A fixed contract date, but with a notice period that is not the date itself.
The decision — buy out, return, renew — must be made months earlier, and return comes with vehicle-condition requirements best checked while there is still time to fix things. Recording only the end date means recording the moment it is too late.
7. The 60 days to name the driver
Not recurring, and for that reason the most insidious of the seven.
When a fine arrives for an offence carrying a licence points deduction that was not contested on the spot — the normal case with speed cameras — the company that owns the vehicle has sixty days from service to say who was driving. This is set by article 126-bis, paragraph 2 of the Highway Code.
It has no anniversary, cannot be planned, and arrives as a fine rather than a deadline: it is filed with the fines, and the deadline goes with it. If missed: a separate penalty of €291 to €1,166, added to the original fine and not chargeable to the employee.
The two dedicated guides: who pays fines incurred with a company car and how to reply within the 60 days.
In what order to handle them
They do not all weigh the same. A priority order that works:
| Priority | Deadline | Why first |
|---|---|---|
| 1 | Insurance | Vehicle impounded |
| 2 | Inspection | Vehicle off the road |
| 3 | Car tax | Penalty and enforced collection |
| 4 | Servicing | Warranty and wear |
| 5 | Tyres | Safety and seasonal fine |
| 6 | End of lease | Financial decision |
| — | Naming the driver | Off the scale: it does not recur, but when it arrives it takes priority over everything |
The first three take the vehicle off the road or cost money straight away, and they are the ones Fleetly includes in every plan, the free one too. The other three cost later, which is why they get postponed.
The last row is off the scale on purpose: since it does not recur it has no place in a ranking of recurrences, but once it starts it has a shorter deadline than any other and no second reminder.
The practical rule
A month’s notice is the useful minimum: the time to book the garage or the broker without taking the vehicle off the road. Any less, and the reminder arrives when you can no longer organise.
Note
Amounts and rules checked on 31 August 2026. Fines and seasonal tyre windows are updated periodically and can vary by local ordinance: check the official source before making decisions with financial consequences. This guide is not a substitute for legal advice.
Frequently asked questions
What are the deadlines for a company vehicle in Italy?
Six recurring ones — roadworthiness inspection (revisione), motor insurance (RC auto), car tax (bollo), servicing, seasonal tyre change and end of rental or lease — plus one that does not recur: the sixty days to name the driver, which start every time a fine carrying licence points is served.
Which deadlines are counted from the payment date and which are not?
Only the inspection restarts from the date it was carried out. Insurance and car tax restart from the previous expiry: paying late does not move the anniversary. This pair of opposite rules is what makes calculating from memory wrong.
Which deadline is the most expensive to miss?
Insurance: €866 to €3,464 with the vehicle impounded with a view to confiscation (art. 193 of the Italian Highway Code). The inspection comes next, because it takes the vehicle off the road even though the fine is lower.
How much notice do you need for a vehicle deadline?
At least thirty days. That is the minimum time to book the garage or the broker without taking the vehicle off the road: with less margin the reminder arrives when you can no longer organise, and then you might as well not have it.
Written and fact-checked by The Busy People. How we check our sources