Each deadline for a company vehicle in Italy follows a different rule, and two of them work in counter-intuitive ways. Here they are, with checked amounts and the source — in English.
A one-page map of Italian vehicle obligations for companies new to Italy: what each one is called, how it is counted, what missing it costs, and the guide that explains it in full.
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The fine is €173 to €694 and the vehicle is suspended from use. What the law says, what changes on a repeat offence, why licence points are not affected and how the next deadline is counted.
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The notice goes to the company, the driver loses the points, and failing to say who was driving costs another €291 to €1,166. The three rules behind every fine incurred with a company vehicle.
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Sixty days from service of the notice, not from the offence. How to reply, what to have ready, how the chain works with long-term rental, and why it is the easiest deadline of all to miss.
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Six recurring deadlines, six different calculation rules — and two that almost everyone gets wrong. Plus a seventh that does not recur, and that is exactly why it slips past everyone.
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An Excel sheet can handle the deadlines of a small fleet. Here is how to structure it — and where it starts to give way.
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Paying the bollo late does not move the next deadline. The rule, a worked example and the less obvious cases.
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No law fixes how often a vehicle must be serviced: the manufacturer does. For one vehicle it is simple. For a fleet, the problem is a different one.
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The rule almost everyone gets wrong, the case of the dormant vehicle, and the question to ask today: who gets the reminder thirty days before each vehicle’s insurance expires?
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Four and a half hours, then the break. Nine hours a day, fifty-six a week, ninety in two. The rules the tachograph measures, the Italian fines, and the part that falls on the company rather than the driver.
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Excel is not the wrong tool: it becomes one at some point. The five signs that point has arrived, and seven questions to ask any software before paying for it.
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With long-term rental the provider handles many deadlines; with leasing and buying they stay with you. Tax rules are the same for all three: only the caps change. A table to decide, and the deadlines that stay with the company whatever the contract.
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Inspection, insurance, car tax and servicing for the whole fleet in one list. Mark it “paid” and the next date is worked out by the right rule, not by you.
One address to paste once into Google Calendar, Apple Calendar or Outlook: deadlines appear and update by themselves, next to your everyday appointments.
You find the right document by opening the vehicle, not by searching a shared folder. And a phone photo does not eat up your storage.
Every job is an entry with its date and amount. Costs are recalculated from the data every time, so they cannot drift from what you recorded.
The driver navigates on their phone, the company gets the report: kilometres, detours, driving times. Never the coordinates.
Every calculation rule in these guides is already built into Fleetly: record the payment and the next deadline moves by itself, with a reminder thirty days before. The free plan holds three vehicles, Pro thirty at €49 per month.